What does DistrictProof Docs deliver?
DistrictProof Docs provides scoped document accessibility remediation for public K–12 school districts. The work can cover PDFs, scans, forms, and editable source files, with human review and dated records identifying the reviewed versions, methods, coverage, and open actions.
What we work on
Board packets, school menus, enrollment forms, policies, newsletters, and notices all serve different tasks. We scope the work by document type, complexity, and the source files available.
- PDF structure, headings, tags, and logical reading order
- Alternative text for meaningful images and charts
- Table headers and relationships that preserve meaning
- Descriptive links, document title, and document language
- Optical character recognition (OCR) for scanned pages, followed by structural review
- Form field labels, instructions, and keyboard operation
Start with the right documents
Prioritize active forms and documents families need to access services. Then consider board materials, current notices, and older content your team wants to review. We can flag older files for your review; your team and counsel decide whether an exception applies.
Fix the source when possible
When a Word, Google Docs, or design source is available, start there. A well-structured source is easier to maintain and reduces repeat work the next time the document changes. Some frequently updated content may be better as an HTML web page.
What comes back to your team
The agreed deliverables include the remediated files and a dated evidence entry identifying the file version, test method, and review state. Publication verification is recorded separately after your team posts the reviewed version.
How scope and pricing work
We review a representative sample before quoting. Simple text, complex tables, scans, and interactive forms require different work. Your fixed quote should state the page allowance, accepted inputs, delivery schedule, review process, and change policy.
Explore the pricing approach or see individual document services.
Built around the way district documents are produced
Your documents rarely come from one author or one system. A school office uploads a scanned flyer. A department exports a table-heavy report. The board office combines attachments from several contributors. DistrictProof Docs organizes those differences into a workable scope, rather than treating every PDF as an identical unit.
We start with the files families need to use and the source material available to repair them. A representative sample helps identify document types, repeated layouts, scans, forms, and content questions. That gives your team a clearer basis for deciding what to fund first and what must be ready for a particular date.
| Document type | Work to plan for |
|---|---|
| Current notices and instructions | Heading structure, reading sequence, useful links, and meaningful images. |
| Menus and reports | Table relationships, chart explanations, visual notes, and source quality. |
| Enrollment and service forms | Field names, instructions, keyboard sequence, and completion behavior. |
| Board packets | Mixed source files, navigation, scans, assembly, and late revisions. |
A delivery package your communications team can use
We connect returned files to their original versions and intended publishing locations. The handoff identifies the review method, outcome, open questions, and any district action needed. Where source changes are included, the maintained source is part of the defined deliverable so future updates do not begin from an obsolete copy.
Your content owner confirms that wording, facts, and policy meaning remain correct. After approval, the district or its website team posts the returned file. Publication verification then records whether the public URL serves the reviewed version. Keeping those steps separate prevents a completed file review from being confused with completed posting.
Reduce the work that returns next month
Recurring problems can point to a source template, export setting, or authoring habit that needs attention. We can scope templates and staff guidance alongside remediation. A menu template or notice format that staff can maintain is more useful than repeatedly repairing the same layout without feedback.
For districts with ongoing publishing volume, Care adds a recurring intake and review routine. Begin with Docs for the existing backlog and add monthly support when the publishing pattern justifies it. The services can be purchased separately, with their own scope and acceptance process.
A practical first project
A district could begin with its active service forms, current family guidance, and the next set of board materials. The initial scope identifies owners, representative samples, delivery milestones, and posting responsibilities. Once the workflow is established, the district can plan a later tranche of documents using what it learned. No sample volume or outcome is presented as a customer result.
Questions before you start
What determines the price?
Page count, document complexity, source quality, review coverage, and the delivery schedule determine the scope. We confirm these before quoting.
Can we start with a small project?
Yes. Begin by discussing a representative sample or a defined set of documents or website tasks. A focused first scope can help establish the ongoing workflow.
What does the evidence record show?
It identifies the tested file or page version, review date, method, coverage, and outcome. Automated checks, human review, and publication verification are separate states.
Agree on the handoff before work begins
Your quote identifies the included outputs, review method, delivery dates, district inputs, and treatment of later changes. Use the sample evidence report to discuss the record you expect, and the scoping worksheet (plain text) to prepare public examples and project requirements.